A team can buy the right document and still work from an outdated copy in another folder. Consulting a catalogue such as Genorma should therefore sit within a reference register, with someone responsible for each decision.
Create a record for each document
The record can be simple. Its purpose is to show why a standard was selected and how it is used, without relying on the memory of the person who ordered it.
- Full reference, title, part and edition.
- The project, product or process it supports.
- The source consulted and the date checked.
- Document status and associated amendments.
- The person assessing changes and the location of the authorised copy.
Record unresolved questions as well. “Scope still to be confirmed” is more useful than treating an unchecked reference as approved. This register is an organisational suggestion from Buscatea, not a certificate.
Separate three questions
First, which document do you have? Second, is it suitable for this work? Third, what effect does it have under the applicable legislation or contract? A catalogue result helps with the first question but cannot automatically answer the other two.
For European requirements, use the Commission’s official lists to check published references of harmonised standards. A newer edition in a commercial catalogue should not be confused with its status on an official list for particular legislation.
When a new edition appears
Before changing procedures, arrange a comparison of scope and requirements. Identify affected internal documents, who must review the change and how the team will be informed. Keep a record of the decision so that you can explain which version supported an earlier project.
If a supplier offers update notifications, ask which references are covered and who will receive the notices. Receiving an alert does not mean the change has been implemented. The project lead still needs to decide what happens next.
Can a distributor choose for me?
You can request commercial or technical information about the catalogue, but describe your need precisely and confirm the scope of the service. Questions affecting specific obligations require someone competent in the relevant product and market.
See also what to check before purchasing a standard.
Editorial correction: this version replaces unsupported best-price, market-leadership and blanket compliance claims with practical document-control criteria.
Header image: AI-generated editorial illustration; it does not depict a real company, test or certificate.
Sources consulted on 23 September 2026: Genorma service terms; European Commission: harmonised standards references.
